See everyone's availability and book

Once people have shared their availability, you can see the group's combined free time, pick a slot that suits everyone, and book it as a real event on the group's calendar.

Before you start

You need to be a participant in the meeting — that is, you've shared your availability at least once (the person who proposed the meeting always is). Booking works best after most of the group has shared, but you don't have to wait for everyone.

🖥 Web
📱 Mobile

On the meeting proposal in the group chat, click the More... (three-dots) button, then choose View Availabilities (its tooltip reads "View the group's availabilities..."). The Schedule the meeting dialog opens.

Hover over the calendar to see who's free for each slot — a count shows how many are Available, and anyone unavailable is listed by name.

Screenshot coming soon

The "Schedule the meeting" dialog showing the group's combined availability on the week grid, the "n/total Available" count, and the previewed event.

Capture spec (for maintainers)

{
  "id": "web.meeting-scheduler.view-availability-and-book.availability-dialog",
  "platform": "web",
  "route": "/chats/groups/{groupId}",
  "actions": [
    {
      "clickTestId": "meeting-scheduler-more-actions"
    },
    {
      "clickTestId": "view-availabilities-menu-item"
    },
    {
      "waitForTestId": "view-availabilities-dialog"
    }
  ],
  "clip": {
    "testId": "view-availabilities-dialog",
    "pad": 16
  }
}

Drag across a slot to preview the meeting as an event there. To adjust its name or description, click the previewed event and edit the Meeting details.
Click Schedule the meeting. Latte adds the event to the group's calendar and archives the meeting — everyone sees it in the chat and on their calendar.

On the meeting proposal, tap the dots menu, then tap View Availabilities. The scheduling screen opens.

Touch the calendar to preview everyone's availabilities for a slot.

Screenshot coming soon

The mobile scheduling screen with the group's availabilities and a resizable meeting preview placed on the day, above the Schedule Meeting button.

Capture spec (for maintainers)

{
  "id": "mobile.meeting-scheduler.view-availability-and-book.schedule-screen",
  "platform": "mobile",
  "route": "/organization/calendar/meeting-scheduler/{meetingSchedulerId}/schedule",
  "actions": [
    {
      "assertVisible": {
        "id": "schedule-meeting-screen"
      }
    }
  ]
}

Long-press to drop the meeting preview, then resize it to the slot you want. Tap the preview to edit the Meeting details if you like.
Tap Schedule Meeting. Latte adds the event to the group's calendar and archives the meeting.

Good to know

A meeting can be booked once. After the event is scheduled the meeting is archived, and reopening it shows "This meeting is archived. An event has already been scheduled." Need a different time? Start a new meeting.

Related​

Related