Skip to main content

Assign tasks to your group

A task can belong to a group instead of only to you. Group tasks show up for everyone in the group, so a project team can keep one shared list instead of six private ones — and when a task is handed to specific people, their faces sit right on the row.

Give a new task to a group​

  1. Click Tasks in the navigation.

  2. Type the task into the Add a task… field as usual.

  3. In the Group field underneath, pick the group the task belongs to. Leave it empty and the task stays personal — exactly as tasks behaved before.

  4. Once you've picked a group, an Assignees field appears. Choose the people who should do the work. You can leave it empty: a group task with nobody assigned is still shared with everyone, it just isn't anyone's job yet.

    Screenshot coming soon
    The Add a task row with a group selected, showing the Group picker and the Assignees multi-select listing that group's members

  5. Press Enter or the + button.

The group is fixed once the task exists

You choose the group when you create the task, and it can't be moved to a different group afterwards. The assignees can be changed at any time.

Add a task from inside the group​

You can also start from the group itself. Open the group and pick its Tasks tab: it lists that group's tasks, grouped by when they're due, exactly like the Tasks page — and its Add a task… field already knows which group you're in, so there's no Group field to fill in. You only choose the people.

Screenshot coming soon
A group's Tasks tab listing that group's shared tasks by due date, each row carrying the assignee faces, with the You chip on the rows assigned to the signed-in member

Everyone in the group sees the same list, so it's the same tasks whether you look here or on your own Tasks page. A group with nothing on its list yet says so, and offers New task.

Change who's assigned​

  1. Open the task from the list.
  2. Under Assigned to, add or remove people, then press Save assignees.

The picker only offers members of that task's group — you can't hand a task to someone who isn't in it.

Spot the work that's yours​

Tasks assigned to you are marked so you can't scroll past them: a filled You chip and a colored bar down the left edge of the row.

Screenshot coming soon
A task row on /tasks assigned to the signed-in user — the assignee faces after the course chip, a filled You chip, and the accent bar down the row's left edge

To see only your own work, click the Assigned to you chip in the filters at the top of the Tasks page. Tasks stay in their usual due-date groups; the filter just hides everything that isn't yours.

The same You chip appears on Today, on the tasks in Due soon — so the work that's been handed to you is marked in the first place you look each morning, without a separate section to check.

On your calendar​

If a group task has a deadline, that deadline shows up as an event on the group's calendar. When the task is assigned to you, the event carries a small marker on the calendar grid, so your week shows the commitments you've actually taken on.

Screenshot coming soon
A week of the calendar grid where a group task's deadline event carries the assigned-to-you marker, shown in the session of a member who is actually assigned

The marker is personal: the same event is on every member's calendar, but only the people actually assigned to the task see it marked. Open the event and an Assigned to row shows everyone's faces — click Change to hand the work to someone else without touching the event's date.

If the faces take a moment

The people on an event are looked up from the task behind it. If you open a group's calendar the instant you sign in, the faces can be a beat behind — they fill in on their own.

Who was given what​

When someone is assigned to a task, the group's chat gets a card saying who assigned whom, with the task's name and an Open button. It's the group's record of who took on what, so nobody has to ask.

Screenshot coming soon
The assignment card in a group's chat: the assigner's name and avatar above a card naming the task and the people it was handed to, with an Open button

Anyone newly assigned also gets a notification, so being handed work never depends on someone happening to read the chat.

Anyone in the group can pitch in

Every member of a group can create, edit, assign and complete that group's tasks — there's no separate "owner" who has to do it. If someone finishes a task that was assigned to you, they can tick it off themselves.

What stays personal​

Tasks with no group have no assignee controls at all — no Assignees field when you create them, and no Assigned to panel on the task's page. A personal task is already yours, so there's nothing to assign.